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Greetings. I'm posting several responses I got to my original question. Thanks very much for sharing your ideas! - Jonathan Brooks Idon't know if this has been suggested to you already, but I highly recommendthe use of Google Drive. If the Mass Wildlife doesn't have access to this, itis easy enough to create a personal account. These generally get 15GB space,and are extremely easy to share with multiple people. People with access caneasily download, upload and edit documents as long as their permissions areproperly set. Here at AppGeo we have a solutionthat sounds like it would work for you. It's not a drop box but it is aweb app where you can upload you files to our hosted cloud, and includeindexing attribute data to make it searchable. It also has a GeoTaggingfunctionality so that you can geo-locate your documents. Thumbnails are alsocreated upon upload so that you can see a small preview of the documents whendoing your searches without having to download the whole document atfirst. Since it's web based it can be used remotely and accessed bymultiple users simultaneously. We can set up user accounts to apply user rolesfor administrator, Editor or just a publicly open site. If you areinterested, we can set up a screen sharing session and I can give you a quickdemo and more information. Do you know what/if you have for a budget forthis? Haveyou/they looked into Amazon S3? It might provide you with what you arelooking for. We are heavily vested in Amazon Web Services here and weoccasionally use S3 for file storage and transfer. Thereare many options which would allow this. You could use SharePoint which can beintegrated with Outlook, Web apps, SQL Server and more if you wanted to stay inthe Microsoft Environment. You could also set up a traditional web server withan FTP site which would allow users to upload data using any FTP client or evena web app. Many documentmanagement solutions also allow this type of functionality. The advantage theybring to the table is their indexing and search functions. I have worked withDocStar personally and really liked their applications. It also integrates withArcGIS if that is of interest plus has its own API for further integration. As you mentioned youcould use a provider such as Box.com or DropBox or Google Drive. The issueswith these will be storage space. The more you store the more it costs. Theadvantage of these is you don’t have to maintain the supporting infrastructureor worry about them taking your own bandwidth unlike an internally hostedsolution. Inmy work I have encountered this situation as well. With the accessibility issuewe use SharePoint but this is not a long-term solution. Recently we purchasedan external hard drive that will retain the long-term documents but only oneperson will be the monitor/gatekeeper/liaison to any requests for data from thehard drive with a turnaround expectancy of 5 working days. From: Jonathan Brooks <[log in to unmask]> To: "[log in to unmask]" <[log in to unmask]> Sent: Tuesday, September 1, 2015 3:11 PM Subject: Data storage question Greetings. This is not exactly a GIS but more of an MIS question from a co-worker at Mass Wildlife. I'm looking for suggestions on how others have approached this. If you like, respond to me and I will sum and post. Thanks very much. - Jonathan Brooks The BDI is looking to set up a drop box to house all of our active burn plans and site plans; ideally something with the capability to house files in a hierarchy of folders, with a lot of storage space, and something that various people can upload files into. The idea is to create a repository for this information that is free of the network, and therefore able to be remotely accessed. Do you know if there’s a function in our Outlook that has this ability, or some other agency program that can be used for this? If not, do you know of a private set-up that you would recommend? I use box.com for this now, which works well, but don’t know if we have something in-house that would work, or if there might be something better. ------------------------------------------------------------------------- This list (NEARC-L) is an unmoderated discussion list for all NEARC Users. If you no longer wish to receive e-mail from this list, you can remove yourself by going to http://s.uconn.edu/nearcsubscribe.